Intelligent Assistant ®

With Intelligent Assistant, your calls are answered in the name of your company or any other greeting you'd like. Next, we screen each call according to your exact instructions. We then dial your extension (or any other number you've left with us), and announce the call to you. It's the same connectivity and performance you'd expect from hiring a receptionist, with the exception that we don't physically come to your office.

The Best Receptionist You've Ever Had

The remote receptionist is not a single person, but a small, highly qualified team of friendly, dedicated staff. We pride ourselves in offering all of the professionalism of a traditional receptionist, plus a new level of advanced connectivity that's going to help you and every member of your company work smarter than ever before.

The Best Staff In Town

Our Intelligent Assistant staff truly represents the best receptionists in town. We've gone through the process of interviewing, hiring and training the best local candidates, and they're ready to be your receptionist with a single phone call from you.

Full Coverage

Because Intelligent Assistant is more than one person, you'll never have to worry about gaps in your phone coverage due to lunch breaks, vacations or even sick days. You'll also have the support of twenty four roll-over lines for incoming calls, so your callers never receive a busy signal.

Highly Personalized

Intelligent Assistant is highly customized. We use advanced CTI (Computer Telephone Integration) to keep our staff up to speed on your latest needs, and you can call throughout the day to add or change anything about the way we handle your calls. Each member of your company can update their preferences and other information as frequently as they need to.

Professional Phone Support on the Go

Imagine having the same professional level of phone support whether you're behind your desk, at home, on your cell phone or halfway around the world. That's our Follow Me Communications, keeping you in touch and "in the office" as much or as little as you want throughout the business day. When a call comes in for you, we greet your callers and screen them according to your most current instructions. Then we dial your cell phone or any other number you've left with us, and announce the call to you. If you'd like to take it, the call will be seamlessly connected to you, as if you were still in the office and we were at your front desk. You can also choose to send the caller to voice-mail, or have us pass on a message, just like you'd expect from your receptionist.

A Single Point of Contact

Whether you're out of town, working from home or simply out on an errand, your clients will only need one contact number for you. This protects the privacy of your personal phone numbers while making it easier than ever for your clients to do business with you.

Use Your Existing Phone System and Numbers

Follow-Me Communications works with any phone system, any phone numbers, and any number of employees. And like our basic phone support, Follow-Me Communications is individualized for each member of your company. All contact information and call-handling instructions can be updated as often as necessary throughout the day.

Executive Services & Support

In addition to phone reception and support, Intelligent Assistant can assist with a variety of executive support services. These include phone-related tasks and other items such as data entry, copying, printing and faxing. Below are a few of the more common items that we assist with.

Sample Executive Services & Support

Scheduling
Data Entry
Copying
Printing
Faxing
Taking Reservations

Registering and/or Screening Customers
Service Calls
Qualifying Procedures
Order Fulfillment
Collecting Survey Information
or Other Data

Don't see what you need? Call your local Intelligent Office today and they'll be happy to discuss how Intelligent Assistant can help you.

An Alternative to Hiring More Staff

Our Intelligent Assistant services can be a smart, affordable alternative to hiring an additional staff member, particularly if you only need part-time assistance with specific tasks.

Fast, Easy and Dependable

One call to Intelligent Office is fast and easy, saving you from the lengthy process of hiring new candidates. We've searched for, screened and hired the best executive assistants in town so that you're free to concentrate on aspects of your business that can't be so easily delegated.

Below is a typical list of features and services you can select with Intelligent Assistant. Contact your local Intelligent Office for pricing as well as a specific list of options in your area.