Service based businesses – why custom phone answering can help you focus on the business instead of being stuck in the business.

Service based industries are at easy risk of going stagnant due to the nature of the field. It’s easy to get burnt out by daily operational tasks, especially something as simple as answering calls. However, the personal connection of custom phone answering can do wonders for a brand’s reputation and growth. It is a great way to build a strong foundation and show clients that you care about them.

The early stages of a service-based business require wearing multiple hats. Sometimes, that also includes being a receptionist for your own business which consumes valuable time. Custom phone answering services offer a tailored solution to this problem. Here’s how:

1. Professionalism and Consistency

First impression is the last impression. When potential clients call, they expect a professional and polished experience. A custom phone answering service ensures that every call is answered promptly and professionally, regardless of the time of day or the volume of calls. This consistency enhances your brand’s image and builds trust with your clients, which can be crucial in establishing long-term relationships.

2. Increased Focus on Core Activities 

When answering the phone is delegated to a dedicated team, your time is significantly freed up. Use this time and energy to invest in business activities such as developing new services, optimizing operations, or exploring growth opportunities. This shift in focus can lead to more strategic thinking and innovative approaches which can drive your business forward.

3. Scalability and Flexibility

As your business grows, your demand does too. Custom phone answering services offer flexible solutions that adapt to changing call volumes and business requirements. Whether you’re handling a surge in calls due to a successful marketing campaign or expanding your services, a custom phone answering service can adjust to support your company’s evolving needs without requiring your constant attention.

4. Enhanced Customer Experience 

A dedicated, trained team that handles phone inquiries can provide a higher level of customer service compared to ad-hoc responses. This team can manage scheduling, answer frequently asked questions, and even handle initial customer concerns with expertise. This enhanced service not only improves client satisfaction but also fosters a positive reputation for your business.

5. Cost-Effective Solution

Hiring a full-time receptionist can be costly, especially for small businesses. Custom phone answering services offer a cost-effective alternative by providing you with the benefits of a professional team at a fraction of the cost. This allows you to allocate resources more efficiently, investing in other areas of your business that contribute to growth.

6. 24/7 Availability

In today’s global market, being available around the clock can be a significant competitive advantage. Custom phone answering services often offer 24/7 services, ensuring that you never miss a call from clients and provide support outside regular business hours. This can be especially valuable if you have clients across different time zones or if your business operates in a sector where urgent inquiries are common.

7. Reduced Stress and Burnout

Balancing the myriad responsibilities of running a business can lead to burnout if not managed effectively. By outsourcing phone answering tasks, you can reduce your workload and stress levels, contributing to a healthier work-life balance. This mental and emotional relief can translate into better decision-making and increased enthusiasm for driving your business forward. 
At Intelligent Office, we are all about convenience and making your professional life easier. We have everything you need for your professional wellbeing. Find a location near you and get started!