How to Increase Business Productivity By Outsourcing Tasks to a VA
If you think that a virtual assistant is only good for tasks like answering the phone and receiving mail, think again.
Virtual assistants are well-equipped to handle a variety of different tasks, from simple to complex, and they can give your business a serious boost in productivity… and profits.
From maintaining your website to managing client relationships, here are 30 things you didn’t know a virtual assistant could do.
Website and blog-related tasks for a virtual assistant
A virtual assistant can take care of a wide range of website and blog-related projects, so that you’ll have more time to focus on your core competencies.
1. Post blogs to your company’s website.
2. Moderate blog comments.
3. Edit your website’s pages for grammar, spelling, style consistency, and overall readability.
4. Conduct basic SEO (search engine optimization) research for blogs and landing pages.
5. Make general updates to your website.
6. Complete a content audit of all the blogs currently on your website.
Marketing-related tasks to outsource to a virtual assistant
While a website is a major part of your company’s marketing efforts, the work hardly ends there. Keeping up with marketing is an important part of doing business, but it’s easy to neglect marketing when other projects come up. Thankfully, a virtual assistant can be a massive marketing asset.
7. Set up your business’s social media accounts if you don’t already have them.
8. Post new content on your social media accounts.
9. Handle community engagement on your social media accounts.
10. Create and pin Pinnable images from blog posts for Pinterest.
11. Handle direct mail campaigns, including everything from printing off documents to stuffing envelopes.
12. Schedule and send your email newsletter. They may even be able to help write it, too.
13. Track and report on key marketing metrics, including website visitors, social media followers, content shares, and more.
Bookkeeping-related tasks for your virtual assistant
If you’re lax about keeping your books up to date, a virtual assistant can be a big help in keeping everything on track. You’ll save a ton of time, too.
14. Create and send invoices.
15. Follow up on unpaid client invoices.
16. Enter receipts and other expenses into your accounting software.
17. Create simple reports using your accounting software.
18. Make sure regular bills are paid on time, including subscriptions, utilities, and more.
How a virtual assistant can help maintain client relationships
You value your clients, but when was the last time you told them how much you appreciate their business? With a virtual assistant’s help, client relationship management will never slip through the cracks.
19. Send thank you notes or postcards at the completion of a project.
20. Create and send welcome packages to new clients.
21. Maintain and update a database of addresses.
22. Purchase and send yearly holiday cards.
Other tasks for a virtual assistant
As you work with a virtual assistant, there’s a strong chance you’ll discover even more tasks that they can help out with.
23. Data entry.
24. Online research for new or ongoing projects.
25. Schedule meetings and send reminders to attendees.
26. Research and book travel.
27. Personal errands.
28. Project management, including tracking deadlines and deliverables.
29. Screen calls.
30. Take notes during meetings, including a summary of action items to keep everyone on track.
The uses for a virtual assistant are virtually endless. If you want even more ideas, get in touch with your local Intelligent Office branch via this form. Once we learn more about your business, we can identify even more outsourcing opportunities for your business.
